Here find some information on booking banquet events and meetings.

THE DOUBLE EAGLE BANQUET AND CATERING GUIDELINES

1.  There are some basic charges involved -
A-To all entrée menu prices, we add $1.95 for Tea/Coffee/Sodas.  To all quantity menu events, we add $1.95 per person for Tea/Coffee/Sodas.
B- To all food and beverage charges, we add a 20% service fee and 7.825% tax.
C-There is a room rental charge which varies by room. 
D-In order to allow you exclusive use of a room, there are minimum purchase requirements which vary by room, month and day of the week. For example, you will be required to purchase a higher dollar amount of foods and beverages on a Friday in December than a Monday in June.
E-Each room in the restaurant has it’s own décor furniture, tables and chairs.  Should you wish to move any décor furniture, tables and/or chairs, there will be a Set Up Fee.  This Fee could be quite substantial depending on the extent of your requests.  Also, please see Item 11.

2.  Adult beverages can be handled any way you wish:
A – all cash bar   
B – all host bar    
C- host bar only for certain items such as beer or wine 
D- host bar only for a certain $$ amount  or any combination you wish.

For service, individuals may order from servers assigned to the party.   Depending on the size of the group and the type of event, we may decide to open a separate bar with bartender at no cost to the group. Should you desire a separate bar with bartender, the cost is $25.00 per hour.  The Bartender Fee is waived if bar sales from that separate bar total more than $500.00 not counting bottled wine.

3.  Entertainment is always an option and we have a list of very fine musicians ranging from string quartets to Mariachis to jazz combos.  For weddings and receptions, we have recommendations for cakes, flowers, music etc.  And, yes, we have weddings at the Double Eagle.  Our Sales Staff will be happy to discuss arrangements with you.

4.  We provide suggested menus as examples..  If you don’t see anything you like on the menu, just tell us your budget and we will put together some recommendations for you.  Prices listed or quoted more than 6 months in advance of the event are subject to change.  There are minimum dollar purchase requirements for your event which vary by room, month and day of the week.

5.   For all events booked more than 30 days in advance, we need a $250.00 deposit to hold the space and date.  This is a deposit, not a separate charge, and will be credited to the total at the end of the function. Cancellations accepted up to 30 days before the event for a refund of deposit.  Cancellations within 30 days of the event mean we keep the deposit.

6.  Choices of food items:
A – Groups up to 20 may order from the menu and may have separate checks.  Groups of 21 or more must select option B, C or D.

B -  Groups up to 30 may select up to three items for a limited menu.  Your group may order in the room but there may not be separate checks unless you agree to pay one price for each of the three chosen.  That price will be the highest price of the three you choose.  Since each meal is prepared fresh, you will experience some delay in service beyond what you normally experience when dining with 2  or 4 people.

C. Groups up to 40 may order in advance and have three items offered but 1. We must have the orders in 24 hours in advance.   2. At the event, we must be told through colored cards or numbered cards you set on the table in front of each guest who gets what item.  Separate checks are not possible. Colors or numbers must be distinct enough to see the difference in dim lighting.  If you “forget” to bring the colored cards, we will not serve unless accompany each server and you point to each guest and tell us what that guest ordered.

D – Groups over 40 must select one item for sit down service.   Separate checks are not possible.

7.  When you first contact us, you will be asked to give us a AWorking Number@ for the number of guests you expect for your event.   Two weeks before your event, you will be asked for a AFinal Number@.   Two days ( 48 hours) before your event, you will be asked to give a AGuarantee Number@ for sit down meals.  This number is the number for which you will be charged unless more than that show up.   There are minimum dollar purchase requirements for your event which vary by room, month and day of the week. Your Guarantee Number must meet the minimum dollar purchase requirements.

8.  We require payment on or before the date of the event by cash, check or credit card.  Wedding events must be paid in full 1 week in advance.  Any overpayment will be refunded within 3 business days.

9.  We close at 10:00 PM Mon-Sat and 9:00 PM on Sun.  Should your event run past that time, there will be a charge of $100.00 per for the first hour, $125.00 for the second hour and $250.00 for every hour after that.

10.  Room configurations only work certain ways to allow servers to get to your guests for proper service and for emergency safety considerations.  Please believe us when we tell you what will work and what will not work for your guests. We rent all parts of our facility to different groups.  Although we make every effort to keep your event in the room you requested, at times groups grow larger or smaller and we must reserve the right to move your event to the room most suitable in size to accommodate your group.

11.  There are certain plants on the Patio Room floor which may not be moved.  There are certain pieces of furniture throughout the restaurant which may not be moved.  There are certain paintings in the restaurant which may offend some of your guests.  They will not be moved though you may arrange for them to be covered for a separate charge.  You may not have open flame candles although candles lit briefly for a ceremony may be allowed.  All candles must be in votive glasses or shielded by glass.  You may not nail, pierce, tape or affix anything to the walls, doors, windows, drapes or any other piece or part of the building or fixtures.   Should any damage occur to floors, doors, ceiling, walls, windows, furniture or any fixture or part of the building as a result of your group function, you will be responsible for the expense of repair, replacement and any loss of room rental, food and beverage revenue caused by such damage.

12. All wedding=s, wedding receptions, bridal showers, rehearsal dinners participants must designate a specific person as the group=s contact.  Only the contact person may give direction to our staff.  Any other person claiming such authority will be directed to the contact person.  If the contact person makes a request not listed on our Banquet Event Order, there may be a charge.  We are only responsible for actions noted on the Banquet Event Order.  Please review it carefully. Conversations about possibilities, what could be done or what usually happens are not commitments by the restaurant.  Changes in the agreed actions noted on the Banquet Event Order may require additional charges to you.

13.  All food and beverage arrangements must be made through the Double Eagle.  Only foods and beverages purchased from the Double Eagle may be served on restaurant property.  The one exception is a wedding or special event cake which must be produced in a certified kitchen.  There will be a plate charge of $1.50 per person.

14.  The Double Eagle reserves the right to cease service of alcoholic beverages to any one or to any group at any time of our choosing. The restaurant is required by law to refuse service to intoxicated persons and not to serve persons who may be about to become intoxicated.  Additional laws and regulations apply requiring specific actions on our part up to and including contacting the police.  Your cooperation is appreciated.

15.  You may not use glitter, sprinkles or any other small disposable decoration which will remain after you leave.   Any Athrows@ for a bride and groom must be done outside the building.  You need to inform us if you intend to use any additional decorations or table arrangements.  We can arrange for you to do so two (2) hours before the event. We will not have any staff available to help up you unless you make such an arrangement with us. Staff will be present but they already have jobs to do to ensure your event is enjoyable. They cannot help you. If you need help, we can schedule as many staff people as you wish with prior arrangement.  The price is $20.00 per hour per person, 1 hour minimum.

16.   You should make arrangements to retrieve any gifts, decorations, arrangements, table toppers, glasses, cake knives/servers, flowers, cameras, candies, poems or any other items you brought in.  Anything left in the room(s) will be considered abandoned and thrown away.  Nothing can be left in the room you wish to keep. The restaurant is not responsible for items left in the building after your function.                                                                                         01/10

17.  A map suitable for duplication by you is available showing directions to the restaurant and the parking lots.

18.  There is no question too small.  Please call  575/523-6700 Voice, 575/523-0051  Fax or doubleeaglerestaurant@live.com.  Some information is available on our website – www.double-eagle-mesilla.com.  Office hours are Monday to Friday  8:30 AM to 5:00 PM.  Calls or emails at other times will be answered the next business day.